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Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.MONDAY, JUNE 26, 2023 at 11:59 PM (PST).
ORANGE COUNTY
Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here.
CLERK-RECORDER
The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and death certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records.
THE OPPORTUNITY
The Recordable Documents Examiner Trainee is the entry level class of the Recordable Documents Examiner Series. The Recordable Documents Examiner Trainee will receive training to examine and index wide variety of documents from title companies, attorneys, and the public to determine acceptability for public recordation as well as calculate and receive fees for document recordation. The incumbent will work within the constraints of specific deadlines and time frames, examining and correctly determining recordability of documents by referring to guidelines and procedure manuals for complex or unusual documents.
MINIMUM QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will have one (1) year of experience receiving, examining, and processing a large volume of real property or other legal or financial documents.
In addition, the ideal candidate will possess professional work knowledge and experience in the following core competencies:
TECHNICAL EXPERIENCE | TECHNICAL KNOWLEDGE
- Understanding of State Codes and familiarity with laws and regulations relating to recordable documents or other legal or financial documents
- Knowledge of principles, practice and legal terminology related to document recording, examining, and filing, issuing of specific official records
- Experience with the processes and practices of receiving, examining, and issuing official documents and records
- Experience in cashiering, handling payments, providing change, and automated cashiering systems
- Working collaboratively with team members to achieve objectives
- Thriving in a fast-paced environment with changing priorities
- Soliciting feedback and adjusting requests to fit into business improvement
- Identifying, evaluating, and resolving issues as they arise, using decision-making abilities and technical expertise
- Developing solutions, proposing solutions, achieving measurable results, and implementing best business practices
- Exercising discretion and some amount of independent judgment in performing job duties
- Making strategic judgments
- Investigating, analyzing, and resolving complex document matters
- Communicating effectively and professionally both verbally and in writing with internal and external parties
- Responding courteously and efficiently to customer service requests in person, over the phone, or through email
- Generating consensus and collaborative relationships to bring about efficient and effective outcomes
Please click here to learn more about the minimum qualifications for the Recordable Documents Examiner Trainee classification.
SPECIAL REQUIREMENTS
Possession of a valid California drivers' license, Class C or higher and a clean driving
record while employed in this classification may be required by the date of
appointment as position may involve traveling to several satellite offices located in
north and south Orange County. A driving records check consisting of a Department of Motor Vehicles (DMV) check may be conducted to verify the clean driving record.
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Online Assessments (100% Weighted)
Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step.
Veterans Employment Preference Policy (VEPP)
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader)(Download PDF reader)to review the policy.
Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.
Please see below for important information regarding COVID 19 related requirements
Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details.
EMAIL NOTIFICATION:
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.
FREQUENTLY ASKED QUESTIONS:
For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com
Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays-we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).
Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information
Click here for information about benefits offered to County of Orange employees.
