Receptionist and Administrative Assistant
Job Type: Full-Time
Pay: $20- $21.50 per hour
Benefits:
· Medical
· Dental
· Vision
· Life
· PTO
· 401(k) with employer match
· Coffee and Snacks
Schedule: Monday to Friday
Hours: 7:30AM-4:30PM
Location: One Location-Huntington Park, CA
Work Remotely: No
Responsibilities and Duties
Receptionist
· Provide administrative support to executive staff members and accounting staff.
· Greet customers in a friendly and professional manner. Answer inquiries and help when needed.
· Answer telephones promptly and in a courteous manner. Will screen incoming calls and direct them to the appropriate department and take accurate messages.
· Will sort and distribute all incoming mail.
· Ensure office supplies are ordered and restocked for office.
· Ensure coffee and snacks are ordered and restocked for office.
· Update office calendar and ensure work area is clean and tidy.
· Maintains files, including filing of accounts receivable documentation, and other miscellaneous filings.
· Scan, shred and copy other documents for accounting office as needed.
· Communicate effectively and efficiently with other departments as needed.
· Run company errands to post office (mileage reimbursed).
· Provide Spanish-English translation services when needed.
· Completes special projects and miscellaneous assignments as required.
Accounting Assistant
· Types a variety of documents, reports, and records.
· Runs daily invoicing.
· Prints daily invoices and insert invoices into envelopes for mailing.
· Emails Daily Sales report.
· Assists in preparing deposit.
· Assists in posting checks.
· Assists AR with researching credits for customers.
· Assists with UPS tracking.
· Research discrepancies with short payment.
· Assists Accounting Department personnel as needed.
Skills and Qualifications Required
Education:
· High School Diploma or equivalent
Experience:
· Minimum one year experienced required
Language:
· Bilingual, must be fluent in English and Spanish ability (Writing and conversational)
License/Certification:
· Must have valid CA driver’s license. Occasional driving is required. Must provide own vehicle, valid California driver license and proof of full insurance coverage
Knowledge, Skills and Abilities
· Experience with Microsoft Office (Outlook, Excel and Word)
· Possess strong analytical skills and time management
· Attention to detail and accuracy
· Must be reliable and on time
· Follow dress code policy
· Excellent written and verbal communication skills
· Able to work with a variety of personalities
· Able to multi-task
· Able to succeed in an unstructured environment
· Team player with great attitude
· Prolonged periods of sitting at a desk
· Must be able to lift up to 15 pounds at a time
Job Type: Full-time
Pay: $20.00 - $21.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Education:
- High school or equivalent (Preferred)
Experience:
- Receptionist: 1 year (Required)
Work Location: In person
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